Work Permit System | All You Need To Know About

Procedure

Whenever General Work, Height Work, Hot Work, Confined space entry, Electrical work & Hoisting or Crane Operation are required in side Factory premises, Engineering department shall initiate work permit as per following:

General Work Permit.

Height Work Permit.

Hot Work Permit.

Confined Space Entry Permit.

Electrical Work Permit.

Excavation Work Permit

Lifting & Hoisting Work Permit

Checklists for Inspection of Tools & Tackles

General Conditions: -

• It is a statutory requirement as per the Factories Act. 1948, and as per the provisions of the said Act as amended, and the corresponding rules as mentioned in the Factories Rule. 1950, certain precautions and safety measures are also mandatory and have to be taken while carrying out hazardous operations.

• Where the Engineering Department is involved in the Permit, the Engineering in-charge or designee initiate the permit will go through the safety checks mentioned in the Permit, ensure himself that the preparations made by the Originating Department in –charge/workmen or designee are sufficiently safe for his personnel to undertake the work and then sign the Permit.

• The Permit is forwarded to the EHS Department for authorization of the job.  The Safety or EHS Personnel shall visit the area and inspect the arrangements made for the hazardous work to be undertaken.  Once EHS Personal Shall satisfied that the preparations are safe for the work to begin, the Permit shall be authorized by EHS Personal.

Note: This arrangement is made to ensure maximum safety for the work to be carried out.

• Permits shall be made out by showing the date, exact location, equipment name and number, if any, nature of work to be performed, precautions to be taken, instructions and time period covered by the Permit. The completed Permit is to be made available at the job-site when the work is ready to begin. It should be shown to the officer concerned on demand.

• During shift change or when new execution person or workers are assigned, each new executor or worker should review the instructions and precautions.  The incoming In-charge /Executive / Officer of the shift shall be informed by the earlier officer about the permits that are in force. This will ensure his knowledge about the issuance of the Permit in the previous shift.

• At the expiration time stated in the Permit, all work should stands cancelled until the Permit shall be re-issued or extended.

• The department initiating the Permit shall retain a copy of the Permit.

• No hazardous job should be undertaken without the authorization from the personnel mentioned in the permit.

• No work other than the work specified in the Permit should be undertaken.

• Work should not be undertaken in an area not specified in the Permit.

• All Non-Routine activities shall obtain appropriate permit as mentioned in the SOP.

• No Non –routine hazardous job is permitted without work permit. All work permit shall valid after fully signed.   

• if EHS person is not available in plant, then Engineering HOD or In-Charge or his designee shall ensure the all safety procedure has followed properly and authorized to signing the EHS Part in the permit. Intimation should be sent to security in charge of the shift by the Execution department for frequent rounds by taking a signature in the permits in case of EHS absence as when required.

• Permit conditions must be maintained throughout the duration of the permit. If it observed condition is deviated as written in permit, otherwise necessary actions can be taken for persons /Agency involved or permit shall be cancelled or withdrawn for the Job or penalties or show cause notices as per norms of the organization.

• Once work permit is void due to any unsafe observations, Job work not performed as per permit conditions or any Emergency Situation, only new or fresh permit should be issued if required after closure of observation & written commitment from all concern persons /officials for maintaining the prescribed or desired safe condition.

• In case of any measure safety violation show cause notices or penalties can be imposed to concerns, by consulting with HOD & Plant HR & Administration.

Work Permit Handling procedure: -

Note: - During Initiation of work request form for the requisites job by user department should prepare the area or equipment as per precautions mentioned in the desired work permit. Take approval from QA on work permit wherever necessary

• Permit is triplet in logbook, first (white) copy of the Work Permit shall be filled by engineering department as per given Job with carbon copy of the second copy (Pink) & third copy (yellow).

• Send the work permit to EHS department for verification, after checking the necessary arrangement on work place as per checklist of the desired work permit.

• EHS person shall check & certify the arrangements & Ensure for maximum safety standards for the job. 

• After approval of permit pink copy shall be kept by EHS department, yellow copy    with Vendor/Originating department and white copy with engineering. 

• After completion of Job, originating department and Vendor will contact to engineering department for verification of given job, originating department shall also ensure good housekeeping at place.

• After satisfactory work engineering /Originating department shall communicate with EHS department for closing the work permit.

• EHS person shall verify the site and give approval for closing the work permit after satisfactory observations.

Note: - The permit copies shall be preserved for six months from the date of issue, then can be disposed as per company documentation procedure.

General Work Permit:

• It is applicable for all type of Non routine & Non-hazardous job Like Painting at floor area, Material lifting, Civil Plaster Work etc.

• Whenever General Work is required in the area, the Concerned Area Head /Designee shall intimate to Engineering department through the Work Permit System.

• Whenever General Work Permit is required in the area, the concerned area in- charge /Designee shall intimate to Engineering department through departmental memo and work request Format.

• If work is to be carried out inside the premises that make impact on the process activities, prior permission shall be taken from Area in charge and QA Head/Designee & EHS Department. 

• It is the responsibility of concerned department to make all the necessary isolation and keep the area ready for maintenance.

• Engineering department /Execution Department shall make arrangement for execution for the job and then submit the General Work Permit to EHS department to verify the area as per safety procedure and norms.

• The Engineering head/Designee shall depute persons to attend to the General work permit giving them necessary safety instructions for the particular job.

• EHS –in charge / Designee shall inspect the area for safety observations for the job work and permit conditions mentioned in the checklist, If found satisfactory EHS person shall sign the General Work Permit and hand over to engineering department.

• In case of any observation related to Environment, Health & Safety in the     area, EHS Designee shall mention it in the checklist and ensure for the compliance of the same by concerns before commence of work.

• The Execution person assigned for the job shall report to the concerned area head Prior to start the work.

• After completion of work, the person shall obtain clearance from the concerned area head and hand over the work permit to Engineering Personal / Designee for the closure of the permit and record.

• In case, the General work is not completed within one stipulated day, General work order of that particular day shall be closed & new General work order shall be obtained for the next day.

• The validity of General Work Permit shall be from 09.00 hrs. To 17.00 hrs.  With provision of extension of Permit till 23.00 hrs. But limited to the further presence of extension authorize persons in the work area with intimation to Security in charge for such extension.

Height Work Permit:

• Whenever height work of more than 6 feet is required in the area, the concerned area head shall intimate to Engineering department through the Work Permit System.

• Engineering department shall submit the Height Work Permit to EHS department to verify the area as per Height work compliance.

• Executive / Designee – EHS shall check the area for safe work & safe access at height by inspecting scaffold, Ladder or other arrangement made by the Execution Department.

• The Engineering Personal with EHS Personal shall ensure that adequate arrangement has been made to carry out the job safely by providing suitable platform / metallic ladder etc.

• The Executive / Designee – EHS shall inspect the site, once he has ascertained that the site of operation is totally safe, he shall finally authorize the Height Work Permit.

• The validity of Height Work Permit shall be from 09.00 hrs to 17.00 hrs, only can be extended by the written permission from Plant Head. In the absence of Plant Head authorization from any such Senior Plant officials with signature.

Note: - No wooden ladders shall be allowed in the plant except GO Switch or Such area. No work shall be carried out unless the permit has been obtained in the specified format and that the same has been duly filled signed by all concerned.

HOT WORK PERMIT:

• Whenever Hot Work is required in the area, the Concerned Area Head /Designee shall intimate to Engineering department through the Work Permit System.

• Engineering department shall initiate Hot Work Permit after job details has been discussed between Engineering & Concerned department and by preparing adequate safe arrangements in that area to avoid any fire risks,

• A separate Hot Work Permit shall be required for each job & each location every day. The Hot Work Permit shall have a definite starting and ending time.

• After completion of preparation related to precaution, Hot Work Permit shall be submitted to EHS Department.

• EHS Personal shall sign the Hot Work permit, if all precaution has been taken as per Hot Work Permit.

• After completion of the job. Engineering Personal shall indicate the date and time of completion of the job and keep for record.

• The validity of Hot Work Permit shall be from 09.00 hrs to 17.00 hrs. For the provision of extension of Permit till 19.00 hrs limited to designated Safe Engineering work shop area only and for other area only can be extended by the written permission from Plant Head with prior mail communication to all concern HOD’S. In the absence of Plant Head authorization can be taken from any such Senior Plant officials with signature.

Confined Space Entry Permit: -

• Whenever Confined Space Entry work in Vessels, Tanks, Drainage chambers, Pits & ducts etc. is required in the area, the Concerned Area Head/Designee shall intimate to Engineering department through IOM or Maintenance Work request form.

• Engineering department shall initiate Confined Space Entry Work Permit after job details has been discussed between Engineering & Concerned department by preparing necessary arrangements

• A Confined Space Entry Work Permit shall be required for each job by the Engineering department. The Confined Entry Work Permit shall have a definite starting and ending time. Separate Confined Space Entry Work Permit shall be required beginning at each day.

• The Engineering Personal shall then make necessary preparation at job site as precaution mentioned in the Confined Space Entry Work Permit.

• After completion of preparation related to precaution, Confined Space Entry Work Permit shall be submitted to EHS Department.

• EHS Personal shall monitor the oxygen level (O2), Flammable or Toxic Gas presence inside the confined space, Emergency rescue arrangements & availability of sufficient safe illumination before signing the Confined Space work permit.

• EHS Personal shall sign the Confined Space Entry Work permit, if all precaution has been taken as per Confined Space Entry Work Permit.

• Stand by person or rescuer and rescue plan with arrangement is must before enter into Confined space. 

• After completion of the job Engineering Personal shall indicate the date and time of completion of the job and keep for record.

The validity of Confined Space Work Permit shall be from 09.00 hrs. to 17.00 hrs. only.

Electrical Work Permit: -

• Whenever Electrical work is required in the area, the Concerned Area Head/Designee shall intimate to Engineering department through the Work Permit System.

• Engineering department shall initiate Electrical Work Permit after job details has been discussed between Engineering & Concerned department by preparing necessary arrangements as per in

• A separate Electrical Work Permit shall be required for each job by the Engineering department. The Electrical Work Permit shall have a definite starting and ending time. Separate Electrical Work Permit shall be required beginning at each day.

• The Engineering Personal shall then make necessary preparation at job site as per in the Electrical Work Permit & also ensure person engaged would have adequate knowledge for the job.

• In case of LOTO, required all concerns should lock and tag individually for their safety concern and once try to cross check for energization. All inputs & Time details must be incorporated in LOTO Equipment Issue/Return Register.

• After completion of preparation related to precaution, Electrical Work Permit shall be submitted to EHS Department to verify.

• EHS Personal shall verify and sign the Electrical Work permit, if all precaution has been taken as mentioned in Electrical Work Permit.

After completion of the job. Engineering Personal shall indicate the date and time of completion of the job and keep for record.

Excavation Work Permit: -

• Whenever Excavation work/Digging work is required in the area, the concerned Area Head shall intimate to Engineering Department through the Work Permit System.

• Engineering Department shall initiate Excavation Work Permit after job details have been discussed between Engineering & Concerned Department and prepare the area

• The Engineering Personal shall make necessary preparations at job site as mentioned in Excavation work permit, also ensure for any underground Cables or pipelines in that area from Concern persons and must be disconnect before work permit signing.

• The EHS Personal shall sign the Excavation work permit, if all the precautions have been taken as mentioned in Excavation Work Permit.

• After completion of Job, Engineering Personal shall indicate the date & time of completion of the job & keep the record.

• The validity of Excavation Work Permit shall be from 09.00 hrs to 17.00 hrs and only can be extended by the written permission from Plant Head. In the absence of Plant Head authorization can be taken from any such Senior Plant officials with signature.

Lifting & Hoisting Work Permit:

• Whenever Lifting, Shifting, hoisting work or work through Hydraulic Crane or manually is required in the area, the concerned Area Head shall intimate to Engineering Department through the Work Permit System. In case of Project area, Project Head or designee will ensure for the Operation and Prior intimation and advance planning with all concern departments for the inconvenience may arise.

• Engineering or Project Department shall initiate Lifting & Hoisting work Permit after job details have been discussed between Engineering or Project, EHS &

• The Engineering Personal shall make necessary preparations at job site as mentioned in Lifting & Hoisting work permit, also ensure for the Checking of Hydraulic crane along with EHS Personal & Security supervisor or designee before taking vehicle inside plant premises through Checklist The EHS Personal shall sign the Lifting & Hoisting work permit, if all the precautions have been taken as mentioned in Excavation Work Permit.

• The validity of Lifting & Hoisting work Permit shall be from 09.00 hrs. to 17.00 hrs. For the provision of extension of Permit is limited to written permission from Plant Head with prior mail communication to all concern HOD’S. In the absence of Planta Head authorization can be taken from any such Senior Plant officials with signature.

• Whenever any vendor will visit to our site for any type of maintenance or Project related work and Prior his entry in to factory his belonging Tools & tackles, Equipment’s, Welding Machines, Gas Cutting Sets, Extension Boards etc., should be checked by Security, Engineering and EHS department Personnel for arrival of Vendor on site to all above stakeholders by Executing department will help for cession of time for the inspection.

• After Inspection & Equipment should be tagged and Checklist to be Kept for record and also need to ensure PPE’S available for all persons for the desired for the job activity.